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Built for UK leisure compliance

Every tool your leisure facility needs, in one integrated platform. Screenshots below are the real product.

One Live Compliance Score

Live Score
  • Whole-site score, updated as work happens — not end-of-month
  • Per-module breakdown: testing, lifeguards, operations, governance
  • Week-on-week movement so drift is visible early
  • Alert feed surfaces exactly what needs attention
Vardeck compliance dashboard with live scores for pool testing, lifeguard management and daily operations

Water Quality Testing

Core Module
  • Poolside quick log — a full test in seconds
  • Automatic pass/fail against PWTAG & HSG282 thresholds
  • Red-reading closure workflow with dosage guidance
  • Lab verification imports and trend analysis
  • Chemical stock, COSHH assessments and usage anomaly alerts
Vardeck pool test results tracked against PWTAG and HSG282 thresholds

Daily Operations & Kiosk

Frontline
  • My Duties: every shift sees exactly what's due, and what's done
  • Opening, closing and area safety checklists
  • Cleaning schedules and one-tap defect reporting
  • Poolside kiosk with PIN login: head counts with HSG179 ratio warnings, rotation confirmations, found items
Vardeck My Duties showing every checklist, test and task due on shift

Incident & Safeguarding

Safety
  • Incident reporting with severity classification and CSV export
  • RIDDOR deadline engine with over-7-day detection
  • Accident book (BI 510), witness statements, evidence upload
  • Safeguarding concerns, contaminations and data breaches
Vardeck incident management with RIDDOR deadline tracking

Staff & Qualifications

People
  • Qualification matrix — every cert, every person, at a glance
  • NPLQ, first aid and DBS expiry chasing, weeks ahead
  • Rotas, rotation patterns, shift swaps and handovers
  • CPD records, training events, competency gap analysis
  • Lone worker sessions with check-in monitoring
  • One-click per-team meeting packs — training, sales & incidents auto-compiled to present, publish & acknowledge
Vardeck qualification matrix with expiry status per staff member

Equipment & Maintenance

Assets
  • Defects become work orders with a full audit trail
  • Planned preventive maintenance generates its own work orders
  • Equipment register, backwash logs, plant readings
  • Legionella regime with outlet flushing and temperatures
  • Statutory certificates: fire, EICR, gas, PSSR renewals
Vardeck work order pipeline from defect report to completion

Maintenance Timesheets

New
  • Log time on any work order — hours and minutes, per person
  • Shared jobs record every pair of hands in one entry
  • Ad-hoc tasks that never had a work order still get captured
  • Weekly and monthly totals replace paper timesheets
Vardeck maintenance time log with per-person entries against work orders and ad-hoc tasks

SOPs & Documents

Compliance
  • SOP builder with step blocks and linked COSHH chemicals
  • Publish to a QR code — staff always scan the current version
  • Read-and-acknowledge tracking per staff member
  • Risk assessments, EAP drills, waivers and document reviews
Vardeck SOP library with published procedures and QR access

Lost Property

Front of House
  • Log found items at the kiosk with a photo in seconds
  • Retention windows tracked automatically — 28 days, 90 for valuables
  • Claims, collection and postage recorded end to end
  • Enquiries matched to found items; GDPR-compliant data cleanup built in
Vardeck lost property log with retention dates, claims and disposal actions

Swim School Management

Education
  • Visual weekly timetable per pool with teacher hours
  • Terms, classes, enrolments and waiting lists
  • Poolside registers and progress against award schemes
  • Trial lessons, class transfers and make-up credits
  • Waiting lists that auto-fill: a freed place is offered to the next family automatically
  • Parent portal, lesson payments and school invoicing
  • Safeguarding-first pupil records: SEND, allergies, consents
Vardeck swim school class timetable with per-pool weekly grid, enrolment counts and teacher hours

Analytics & Reporting

Intelligence
  • Footfall heatmaps: busiest days, quietest hours, peak times
  • Scheduled daily, weekly and monthly report packs
  • Custom reports and inspector-ready exports
  • POS sales reports, cash-up and Z-reports with VAT breakdowns
  • Accounting export mapped to your Xero, QuickBooks or Sage codes
Vardeck footfall report with weekly pattern heatmap and peak analysis

And underneath it all

• Memberships incl. family tiers billed to one account

• Client reactivation: win back lapsed members automatically

• Online reputation: post-visit review requests + Google funnel

• Installable app: add the branded parent portal to any home screen

• Kiosk till with VAT-inclusive pricing & email receipts

• Bookings, session packs and gift vouchers

• Module toggles per plan and per user level

• GDPR toolkit: DSAR export, erasure, retention evidence

• Encrypted off-site backups of every database

• Dedicated database per organisation

• CSV imports: tests, incidents, equipment, quals, stock

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