Audit-ready
every day, not once a year.
A once-a-year consultancy audit tells you where you stood on one day. Vardeck runs the whole compliance backbone of your facility continuously — RIDDOR deadlines, risk-assessment reviews, Legionella checks, pool safety and COSHH — and scores your readiness every single morning.
HSG179
Pool Safety
HSG65
Plan·Do·Check·Act
RIDDOR
2013
L8 / HSG274
Legionella
Compliance is a state you hold, not a report you file
Consultancies photograph a moment. Vardeck runs the film — so the evidence an inspector, insurer or coroner asks for is already there, dated and signed.
Deadlines that chase you
RIDDOR windows, risk-assessment reviews and Legionella cadences are tracked automatically. If something is drifting out of date, the system tells the manager before it lapses — not after.
A daily readiness score
A weighted compliance score — water safety, safety systems, records and governance — recalculated continuously, so you know your position this morning, not at last year's audit.
Evidence, already signed
Every check, decision and reading is timestamped, attributed and retained for three years — the trail an HSE inspector, insurer or injury claim actually asks to see.
Every compliance touchpoint, covered
From poolside water tests to the plant room to the accident book — the statutory duties of a UK leisure facility, in one place.
Incidents & RIDDOR deadlines
- ✓ Reportable categories with the correct 10-day and 15-day windows
- ✓ Automatic over-7-day incapacitation detection
- ✓ Deadline countdown so a report is never missed
- ✓ Accident book with the BI 510 statutory fields
- ✓ Injury descriptions encrypted, retained for the 3-year claim window
RIDDOR deadline tracker preview
Pool water safety
- ✓ pH, free and combined chlorine tested against PWTAG thresholds
- ✓ Automatic pass / marginal / fail on every reading
- ✓ Red-reading pool-closure decision, recorded and attributed
- ✓ Dosage guidance for out-of-range results
- ✓ Full trend history for inspection
Water test & closure decision preview
Legionella monitoring
- ✓ Outlet register with sentinel and little-used designations
- ✓ Monthly temperature checks judged automatically against L8 targets
- ✓ Weekly flushing records with a two-minute minimum
- ✓ Overdue cadences chased before they lapse
- ✓ A written-scheme evidence trail, kept current
Legionella monitoring preview
Risk assessments & COSHH
- ✓ Risk assessments with review dates that alert when overdue
- ✓ COSHH assessments capturing exposure routes and control measures
- ✓ Persons-at-risk recorded per substance
- ✓ Chemical stock and safety data in one register
- ✓ Nothing silently expires unnoticed
Risk & COSHH register preview
SOPs, EAPs & drills
- ✓ Build SOPs, EAPs and safe systems of work from reusable elements
- ✓ Version control on each element, not the whole document
- ✓ Text, images and video guidance in one procedure
- ✓ Emergency action plans linked to drill records
- ✓ Staff sign-off with an integrity-hashed audit trail
SOP / EAP builder preview
Play area & soft play safety
- ✓ Register every play area, soft play zone and splash pad
- ✓ All three inspection tiers — routine visual, operational and annual main
- ✓ Independent annual RoSPA / RPII reports attached and referenced
- ✓ Risk-rated findings, with high-risk items flagged out of use
- ✓ Every cadence chased before it lapses
Play area inspection preview
Lifting equipment & pool hoists
- ✓ Pool hoists auto-scheduled for 6-monthly thorough examination
- ✓ A lifting asset can never exist without its statutory schedule
- ✓ Competent person, report reference and report document captured
- ✓ Defects tracked to a remedy-by date, with rectification recorded
- ✓ Overdue remedies escalate; each examination re-arms the cadence
LOLER examination preview
Vardeck vs the annual audit
Keep your consultant if you value their eyes on site. Vardeck is what holds the standard the other 364 days.
Vardeck is a compliance management system, not a substitute for professional judgement or your statutory duty holder.
Independent audits, then a system that holds the standard
An independent, on-site compliance review by a qualified assessor — followed by Vardeck to keep you there. Choose a one-off review, or make it continuous.
Spot Audit
A point-in-time review of a single facility against the relevant standards, with a branded report and prioritised action plan.
- ✓On-site review against HSG65 / HSG179 / L8 / EN 1176
- ✓Scored report with risk-rated action plan
- ✓Plain-English "what to do to comply" guidance
- ✓Photo evidence and findings log
Audit + Vardeck
The full audit, plus Vardeck configured to your facility so the gaps we find start self-monitoring from day one.
- ✓Everything in Spot Audit
- ✓Vardeck set up around your findings
- ✓Water quality, Legionella, LOLER & RIDDOR live tracking
- ✓First quarter of monitoring included
Compliance Retainer
Ongoing peace of mind: scheduled re-audits and continuous Vardeck monitoring, so compliance is never a once-a-year scramble.
- ✓Quarterly independent re-audit
- ✓Continuous Vardeck monitoring & alerts
- ✓Year-on-year improvement tracking
- ✓Priority support and inspector-ready exports
Indicative pricing — reviews are scoped to the size and type of facility. Get in touch for a fixed quote. Independent assessment does not transfer statutory duties from the operator or duty holder.
See your facility's readiness score
Book a 20-minute demo and we'll show you exactly where a leisure facility's compliance sits — and how Vardeck keeps it there.